Please note: If you are commissioning art of an MMORPG character such as from World of Warcraft, Guild Wars 2 or Final Fantasy XIV, any armor depicted will be simplified, unless otherwise discussed, and additional costs may be incurred if Client requests to have the character’s gear illustrated in detail. In general, complex designs may be simplified at the artist’s discretion, but the client will be notified.
These Terms of Service are relevant to NONCOMMERCIAL projects only and are subject to revisions, editing, and additions without notice. Prices and policies are based in part off of the "Graphic Artists Guild Handbook: Pricing & Ethical Guidelines, 13th Edition" book.
1) Displayed base prices are subject to change according to the complexity, difficulty, size and medium of each individual piece.
2) Clear and concise visual references and/or description of a commission idea must be provided by the Client. After review, a preliminary quote will be provided by the Artist. Artist may work from a text description only at additional cost.
3) Payments must be made in full before the work is completed. At the Artist’s discretion, work may begin once the Client and Artist agree on a price, but a finished, unwatermarked piece will not be delivered until payment has cleared in full. For commissions over $200, a payment plan can be discussed.
4) Payments are accepted in USD only, through Paypal. The Artist will not accept payment in any other form.
5) Client will have the opportunity to direct alterations of the work during the sketch/thumbnail stage, and again at the flat color stage (if applicable). Requested revisions that diverge from the Client's original commission description/references may increase the length of time a commissions takes, and will be billed separately. Minor revisions can be made after the commission is complete.
6) Critiques and redline corrections for commissions above $200 are welcomed to ensure the best result.
7) The Artist reserves the right to reject critique and redline pertaining to artistic skill or style preference (i.e. anatomy, coloring style, etc.) or if said critique reduces the artistic quality of the piece.
8) Refund policy is as follows; if the client wishes to cancel their commission before work begins, no fee will be charged. No refund will be issued if the Client cancels during the color stage, or after the commission is complete. If the Artist cancels the commission, 100% of the payment will be refunded to the Client.
9) The Artist reserves the right to cancel a commission and issue a refund due to poor communication, rude or inappropriate behavior, or inability to communicate in clear/effective English, or unforeseen inability to complete the commission.
10) Communications about commissions between the client and Artist will take place solely through hiimbeary@gmail.com for the purpose of record-keeping and consolidation. The artist will not discuss commissions with a Client using personal note, instant messenger, or public forum.
11) The Artist ensures the Client will receive email updates on commission when necessary. Clients are encouraged to check in when they feel it's necessary for updates, assurance, reminders, or questions. Public updates may also be made via Deviantart.com (hiimbeary) and/or Tumblr (hiimbeary).
12) The artist will not handle depiction of illegal activities, sexually explicit (x-rated) materials, or hateful images. Non-explicit fetish, artistic nudity, violence, gore, and humorously offensive work will be considered on a case-by-case basis. The Artist reserves the right to reject any commission for any reason.
13) The Artist retains the right to display all commissioned work on any personal website, gallery, or journal. If the commissioned work is a time-sensitive gift the Artist may delay public showcase at the request of the Client.
14) The Artist retains ALL the rights to the commissioned artwork, including the right to make prints and merchandise, and to alter the commissioned work to make it more generic for print at the Artist’s discretion. Image rights can be negotiated for an added fee.
15) The Client retains all rights to their respective characters. This does not allow them rights to the commissioned image (see articles 13 and 14).
16) The Client may not profit from the artwork beyond the resale of a physical original painting or drawing (traditional media, not digital). This includes the sale of the digital files, or rights to the image.
17) The Client may create up to three prints for personal use (display in their home or as gifts). Client may also resize or crop the artwork to create icons, wallpapers, or other graphics to be used in non-commercial digital format, but the Client cannot alter the artwork itself. The Client may also upload the artwork to their personal website or gallery accompanied by a credit line to the Artist, and it must not be any high resolution or unwatermarked version of the artwork.
18) The Artist may recycle sketches and preparatory works that were rejected by the Commissioner for other commissions or personal works.
19) In the event that a client is unreachable by ordinary contact means (email) for 3 months or more, the Artist reserves the right to cancel the commission and retain a 50% fee. If the Client is unreachable for 6 months or more, a refund will not be issued. If the client is unreachable for 1 year or more, then the payment is void.
20) The Client must read, understand and agree to all the above terms before entering into an agreement with the Artist. By sending payment, the Client agrees to the above terms.
Artists&Clients